Welcome businesses, below you will find important vendor information as well as the vendor registration form.
USE OF EXHIBIT SPACE
Only the company name of the Exhibitor which appears on this contract may be placed in the exhibit space. It is further agreed that the Exhibitor shall not assign, share or sublet any part of the exhibit space. The Exhibitor agrees to only exhibit, advertise or promote their products.
Mr. America LLC reserves the right to relocate an Exhibitor if judged necessary for the best interest and success of the event. If advised of relocation, the Exhibitor will be given the option of selecting another location from the available space remaining. If no location is attractive to the Exhibitor, the Exhibitor will receive a full refund.
A minimum of 50% of total exhibit space rental fee is due upon the execution of this agreement. The balance is due on or before October 1, 2017. For all booth space sold after October 1, 2017, the total amount is due upon the execution of this agreement. Failure to pay the total balance after October 1, 2017, will result in the cancellation of the booth space and forfeiture of all money paid to that point. Payment can be to Mr. America LLC in the form of a check or can be done by credit card.
If an exhibitor cancels its booth space reservation on or before October 1, 2017, the cancellation fee will be 50% of the amount paid to that date. If an exhibitor cancels its booth space reservation after October 1, 2017, the cancellation fee will be 100% of the amount paid to that date.
EXHIBITOR SERVICE KIT
Upon submitting a contract and paying the deposit, an Exhibitor Service Kit will be mailed and emailed. Exhibitors must abide by the rules set forth in the Exhibitor Service Kit.
Each company must name and list their Exhibitor Representative which will represent their company on all aspects of the expo event. The Exhibitor Representative will be authorized to enter into service contracts for which their company will be responsible for all costs.
Exhibitors must comply with the union work rules of the expo venue. Union labor will be available to all Exhibitors.
The Exhibitor agrees to make no claim for any reason whatsoever, including negligence, against Mr. America LLC, its members, agents, employees, owners, associates or anyone involved with Mr. America LLC for theft, loss, damage or destruction of property or for any injuries to the Exhibitor or its employees while in the expo venue.
The Exhibitor for the full time it has excess to the expo venue, must retain the following insurance from a company rated B+ or above:
Workers Compensation insurance in compliance with the laws of the state/municipality where the expo is held with a liability limit complies that with statutory requirements.
General commercial liability insurance including contractual liability and injury coverage with a minimum liability limit of not less than $1,000,000. (One Million Dollars) combined single limit.
The Exhibitor must provide Mr. America, LLC with a certificate of the insurance coverage.
The use or playing of music and/or sound devices at any booth is permitted but only to the level of 80 decibels and must be controlled. Sound of any type must not be projected outside the confines of the exhibit booth.
The distribution of product samples or the distribution of printed material of any type must be done within the confines of that company’s exhibit space.
The selling of products must be done within the confines of that company’s exhibit space and must adhere to the regulations of the venue with regards to the selling of products.
Mr. America LLC will provide security guards for the duration of the expo, from set-up through breakdown. Neither Mr. America LLC nor the owners or employees of the expo venue will assume any responsibility for an Exhibitor’s property, personal or otherwise, of its company or its employees. It is suggested that the Exhibitor insure his property against loss, fire and theft.
FIRE LAWS/SAFETY LAWS/HEALTH REGULATIONS
All fire laws, safety laws and health regulations must be strictly observed. With regards to fire laws. all decorations must be flameproof and wiring must adhere to fire department and insurance rules. Smoking is prohibited in the entire expo venue. Crowd controls and rules will be enforced. Fire exits cannot be blocked.
CARE OF EXPO VENUE/BUILDING
Exhibitors are liable for any damage caused by fastening displays or fixtures to venue/building floors, walls or to standard booth equipment, or for any damage caused in any manner. Exhibitors may not apply paint, lacquer, adhesive or any other coating to the venue/buildings walls or floors or to standard booth equipment.
Mr. America LLC reserves the right to amend any rule at any time for any reason.
The Exhibitor agrees to indemnify, defend and hold harmless Mr. America LLC, its owners, officers, employees, representatives, associates and agents from and against any and all third party claims and other liabilities including attorney’s fees that are caused by, arise from, or grow out of the negligent acts or omissions of the Exhibitor, its agents, officers, employees, representatives, servants, invitees, patrons or guests.
Mr. America LLC will not be liable for delays or for the failure of the expo to take place due to an Act of God, action by any type of Government or group, terrorist attacks, riots, floods, labor strikes, work slowdowns, explosions, embargos, transportation interruptions, electrical interruptions, or any condition or occurrence out of the control of Mr. America LLC.
Mr. America LLC will be permitted to retain a portion of Exhibit Fee to offset expenses incurred to the point of the Force Majeure Occurrence.
If you have any questions regarding this event, please contact the Mr. America Team at firstname.lastname@example.org
Registration Deadline: October 1, 2017
BOOTH REGISTRATION FEE
The registration fee for each each 10’x10′ booth is $2,000. All payments are to be by credit card and submitted at the time you submit or send in your registration form.